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How to Add Employees – Step 1: Self & Manual Onboarding

Use this article as a guide on how to add employees by inviting them to onboard themselves or by entering their details manually.

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Written by Support
Updated over a week ago

After a successful recruiting effort, you've found the best candidate for the position, and you can now hire the employee to add them to PaidHR or you just signed up on PaidHR and want to add existing employees, this article will walk you through how to add employees to PaidHR and explain the information required for each section.

Here's how to start:

1. Navigate to People and click on the downward arrow to reveal the options.

2. Click on Employees.

3. On the top right corner of your screen, click on Manage.

4. Click on Add New Employee from the list of options.

Self-Onboarding Process: This option invites employees to fill in their details

  • Click on Employee and click on Proceed.

  • Fill in their basic, employment and compensation details. To set up employee compensation, Create Paygrades to match employees' compensation.

  • Assign any necessary documents by checking the respective boxes and clicking “Next” (skip if no documents are needed)

  • Repeat step 3 for assets and tasks.

  • Click Finish to send the employee an email for self-onboarding.

Manual Onboarding Process: This option allows admins to manually input the employee’s details

  • Select Me

  • Fill in the employee’s basic information, personal details, and payment information.

  • Assign any required documents, assets, or tasks as in the self-onboarding process.

  • Click Finish to send the employee an email notification of successful onboarding.

Bulk Upload Employee


The bulk upload process helps you to onboard multiple employees at a time.
This allows you to onboard from a minimum of 1 to as many people as you have in your organization as long as the required information is correctly filled.

To bulk upload employees:

  1. Navigate to People and click on the downward arrow to reveal the options.

  2. Click on Employees.

  3. On the top right corner of your screen, click on Manage.

  4. Click on Bulk Upload Employees

Click on the Download to access the Excel spreadsheet.

  • Fill in their basic, employment, and compensation details. Ensure you have Created Paygrades before adding employees.

  • Click on Upload Employee to ensure that the information filled out is accessible​

Click the checkbox if you want employees to get a link to self-onboard, otherwise, your employees won't get an onboarding email.


For your new employees to have access to PaidHR, you need to approve them under Needs Attention.


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