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Set up policies on PaidHR

Policies govern how you manage employees' requests for leave, loans, or exits.

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Written by Support
Updated over 9 months ago

You need to first create paygrades and import your employees before you set up policies.

Create leave policies on PaidHR

  • Select Requests from the sidebar menu.

  • Under Leaves, click view.

  • Select Leave Policies.

  • Click on Create new policy.

  • You will have to fill a series of forms to create a new policy.

  • In the first form, provide the following details.

    • The leave policy name.

    • Indicate if employees can apply for the leave.

    • Specify if it is a paid leave.

    • Specify if the policy is gender-specific.

    • Choose the perks that go along with this policy.

    • Click Next to move to the next screen.

  • In this form, you will be asked to choose which paygrades you want to be eligible for the leave.

    • Select relevant paygrades.

    • Specify the total number of days each year that is allowed for leave

    • Specify if employees will go through a waiting period before they start accruing leave days.

    • Specify if there is a limit to the number of days your employees can carry over from year to year.

    • Specify the the notice period between the leave request date and leave start date.

    • Click Next to move to the next screen.​

  • In this form, you will be asked to set new starting balances for the leave policy.

    • Specify how many days you want each employee in your selected paygrades to start with.

    • Click Finish to create your new leave policy.

Create loan policies on PaidHR

  • Select Requests from the side bar menu.

  • Under Loans, click view.​

  • Select Policies.​

  • Click on Create new policy.

  • You will be asked to fill out two forms to create a new loan policy for your organization.

  • In the first form, provide the following information.

    • The policy name.

    • Specify if employees can apply for the loan.

    • Click Next to move to the next screen.

  • In the second form, you will be asked to choose which paygrades are eligible for the loan.

    • Select relevant paygrades.

    • Specify the percentage of gross earnings or amount that can be taken out as a loan.

    • Click Finish to create your loan policy.

Create exit policies on PaidHR

  • Select Requests from the side bar menu.

  • Under Exits, click view.

  • Select Policies.

  • Click on Create new policy.

  • You will be asked to fill out two forms to create a new exit policy for your organization.

  • In the first form, provide the following information.

    • The policy name.

    • Specify if employees are eligible for the policy when making an exit request.

    • Choose an exit survey for employees to fill when their exit request is approved.

    • Click Next to move to the next screen.

  • In the second form, you will be asked to choose which paygrades are eligible for the exit request.

    • Specify the years of service required for an employee to be included in the policy.

    • Specify the set age that must be attained for an employee to be included in the policy.

    • Specify the notice period between the request date and the exit date.

    • Click Finish to create your exit policy.

Create document policy

  • Select Requests from the side bar menu.

  • Under Documents, click view.

  • Select Policies.

  • Click on Create new policy.

  • You will be asked to fill out three forms to create a new exit policy for your organization.

  • In the first form, provide the following details.

    • Policy name

    • Specify if eligible employees can select the policy when making a document request.

    • Click Next to move to the next screen.

  • Now, you will be asked to customize your document template. Click Next once you create your template.

  • You will be asked to choose which paygrades can use the policy.

    • Select relevant paygrades.

    • Click Finish to create your new document policy.

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