You can amend a processed payroll when you need to make an adjustment after the payroll has already been processed. For example, this can be used to include a joiner who started work after the original payroll was processed.
Steps to Amend a Payroll1. Go to Payroll Records
From the PaidHR dashboard:
Payroll → Records
Locate the processed payroll you want to amend.
2. Open the payroll actions
Click the three dots (...) on the right-hand side of the relevant processed payroll.
Select Amend.
3. Select the employees to include
The Amend Payroll window will open.
Under Select employees to include in this payroll, search for and select the employee(s) you want to include in the amendment.
4. Complete the amendment
After selecting the employee(s), complete the amendment.
Once successful, the system will create the relevant payroll change.
A confirmation message will appear indicating that the payroll changes were created successfully.
5. Review the Payroll Change
Go to:
Payroll → Changes
Locate the payroll change created from the amendment.
The change will initially appear with a Pending Review status and will require the appropriate payroll administrator review.
6. Approve the Payroll Change
Open the payroll change and review the details, including:
- Amount
- Type
- Frequency
- Description
- Whether it should be disbursed with the next payroll
Once the details are correct, click Approve.
After approval, the payroll change can be applied as required.
Important Note
When amending a processed payroll, make sure the employee's information and start date is correct.