PaidHR simplifies payroll processing, making it efficient and fast. However, there may be times when adjustments are necessary, particularly for new hires. Ensuring accurate salaries and deductions on payslips is essential for maintaining trust and compliance.
PaidHR allows you to easily prorate payroll for two types of employees
Prorating salaries for employees already in your payroll cycle: This applies to employees who were in the system before you ran payroll. For example, if an employee worked for 15 out of 28 days in the month and was included in the payroll, PaidHR will automatically prorate their salary to reflect the days they worked.
Prorating salaries for new hires: This applies to employees who were not included in the previous payroll, either because they were omitted or because they joined the company after payroll was run.
See below for how to Prorate salaries for new hires :
Navigate to the Payrolls and select Records from the list of options.
From the dropdown menu, select Processed. This will display a list of payrolls that have already been processed.
Locate the payroll you need to amend. This will typically be the most recent one for a new hire.
Click on the three-dotted lines (ellipsis menu) next to the relevant payroll.
Select Amend from the dropdown options.
In the Amend screen, you'll be able to select the employees you’re prorating salaries for
In the Amend screen: a) You'll see a list of employees not included in the processed payroll. b) Select the employee(s) whose salaries and remittances you want to amend. This is particularly useful for new hires who were not included in the previous payroll.
After selecting the employees, click on Save to Finish
The Payroll Change will be recorded as an amendment amount. You need to approve this payroll change to ensure the employee receives their updated payment in the current payroll cycle. (Taxes and pension amounts will be calculated and displayed in the payroll schedule.)
To Approve the Payroll Amendment :
Go to Payroll
Select Payroll Changes
Under the To Review tab, search for the affected employees.
Click on the three dots next to the employee’s name.
Choose whether the change should be added to the current payment or not.
Click Approve to save and approve the change.
Once you've approved all necessary payroll changes, Voila, your amendment will now be saved and you can look at your next Payroll summary to see the breakdown.
Don't forget to run your payroll to apply these changes to your employees' payments. If the updates don’t appear, click the refresh button and try again.