Pay schedules define when particular payrolls or allowances are processed in your organization. They play a critical role in accommodating various payment cycles, ensuring the precision and efficiency of your payroll processing. There is a regular pay schedule for your recurring payments. You also have the off-cycle pay schedule for custom/irregular payments.
To edit your pay schedules:
1. On the "Menu", scroll down to "Compensation"
2. Click on the downward arrow beside "Payroll" to reveal the options.
3. From the list of options, click on "Configuration."
Your Pay schedules will appear on the first tab on your screen.
4. Edit/disable a schedule based on your organization’s preference by selecting the 3 dots in front of each schedule.
Name: The "Name" refers to the label you assign to a specific pay schedule, which helps you easily identify and manage different payment cycles, such as weekly, monthly, or custom schedules.
Run Day: The "Run Day" is the day of the week or month when your payroll processing begins for the designated pay schedule. It marks the start of calculating employee earnings and deductions.
Cut-off Day: The "Cut-off Day" represents the last day changes or adjustments can be made to the payroll information before it is submitted for approval. It's essential to set this to allow sufficient time for payroll calculations and ensure accurate payments.
Pay Day: The "Pay Day" is the designated date that appears on your employees' pay slips as the day when salaries, wages, or allowances are disbursed to your workforce.
Status: The "Status" indicates whether a particular pay schedule is active or inactive. An active status means the pay schedule is currently in use, while an inactive status implies that it is not being used for the time being.
Off-Cycle Pay Schedule
An Off-Cycle pay schedule is designed to handle non-standard pay periods that fall outside the regular payroll schedule. This feature provides flexibility for managing irregular or special payment cycles, ensuring accurate handling of various employee payments.
To Create an Off-Cycle Pay Schedule:
1. Select "Off-Cycle" next to "Regular."
2. Click on "Create New Schedule."
3. Complete the necessary information for the specific pay schedule in the provided form.
4. Click "Next" to confirm and set up your Off-Cycle Payroll.