This article explains how to edit an employee's paygrade when existing information has changed and you don't want to create a new paygrade or add them to an existing paygrade. There are two methods to edit a paygrade:
Method 1: Edit Paygrade from Employee Profile
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Click on People in the main menu.
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Select Employees from the list of options.
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Find the employee whose paygrade you want to edit and click View.
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On the Job and Pay tab, navigate to Compensation Breakdown.
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Click Edit Paygrade.
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The employee paygrade tab will open.
Important Note: Editing a paygrade will affect all employees assigned to that paygrade. Consider Creating new paygrades for employees who shouldn't be affected by the changes.
Method 2: Edit Paygrade Directly
To edit the paygrade directly, follow the steps below:
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Head to the Menu on the left side of the screen and scroll down to find Compensation.
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Scroll to Payroll and click the downward arrow.
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Select Configuration.
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Click Paygrades at the top of your screen.
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Navigate to the Paygrade that will be edited and click on the dotted lines(...) next to it.
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Choose Edit from the list of options.
To Edit your paygrades using either method, enter the following information:
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Select Payband: choose the appropriate payband from the list if it applies to this paygrade. If no payband fits or you're not using paybands, simply leave this field blank.
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Paygrade name: Edit the name of your paygrade.
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Alias: an optional, employee-friendly name that will appear on their profiles. Leave this blank if it doesn't apply.
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Currency: Select the currency used for salaries in this paygrade.
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Annual pay: Enter the new annual pay
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Select Gross if this amount includes taxes and statutory deductions.
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Select Net if this paygrade will have zero deductions.
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Taxable status: choose whether to apply standard tax calculations or input your tax calculation method, such as a percentage of gross earnings or a specific tax amount.
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Use the search bar to select remove or add allowances to the paygrade.
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Customize each allowance and establish calculations (percentage or specific amount).
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Choose the pay schedule for allowance distribution
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Use the search bar to select the tax relief to be attached to this paygrade.
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Customize each tax relief.
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Select the statutory benefits linked to the paygrade.
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Customize each statutory benefit, including employee deduction and employer contribution.
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Specify if the deduction applies to the entire gross or specific allowance.