This article explains how to edit an employee's paygrade when existing information has changed and you don't want to create a new paygrade or add them to an existing paygrade. There are two methods to edit a paygrade:
Method 1: Edit Paygrade from Employee Profile
Click on People in the main menu.
Select Employees from the list of options.
Find the employee whose paygrade you want to edit and click View.
On the Job and Pay tab, navigate to Compensation Breakdown.
Click Edit Paygrade.
The employee paygrade tab will open.
Important Note: Editing a paygrade will affect all employees assigned to that paygrade. Consider Creating new paygrades for employees who shouldn't be affected by the changes.
Method 2: Edit Paygrade Directly
To edit the paygrade directly, follow the steps below:
Head to the Menu on the left side of the screen and scroll down to find Compensation.
Scroll to Payroll and click the downward arrow.
Select Configuration.
Click Paygrades at the top of your screen.
Navigate to the Paygrade that will be edited and click on the dotted lines(...) next to it.
Choose Edit from the list of options.
To Edit your paygrades using either method, enter the following information:
Select Payband: choose the appropriate payband from the list if it applies to this paygrade. If no payband fits or you're not using paybands, simply leave this field blank.
Paygrade name: Edit the name of your paygrade.
Alias: an optional, employee-friendly name that will appear on their profiles. Leave this blank if it doesn't apply.
Currency: Select the currency used for salaries in this paygrade.
Annual pay: Enter the new annual pay
Select Gross if this amount includes taxes and statutory deductions.
Select Net if this paygrade will have zero deductions.
Taxable status: choose whether to apply standard tax calculations or input your tax calculation method, such as a percentage of gross earnings or a specific tax amount.
Use the search bar to select remove or add allowances to the paygrade.
Customize each allowance and establish calculations (percentage or specific amount).
Choose the pay schedule for allowance distribution
Use the search bar to select the tax relief to be attached to this paygrade.
Customize each tax relief.
Select the statutory benefits linked to the paygrade.
Customize each statutory benefit, including employee deduction and employer contribution.
Specify if the deduction applies to the entire gross or specific allowance.
Click Save to apply your changes.